Project managers often have countless administrative tasks they have to work through on a regular basis. From scheduling meetings, to sending out reminders and updates about how a project is progressing, these tasks can be extremely time-consuming.
Automating these tasks can enable project managers to focus more of their time and attention towards higher-level and complex tasks, such as problem solving and project progress monitoring. Research conducted by Gartner suggests that by 2030, 80% of current project management tasks will be run by AI, machine learning and natural language processing.
While such figures may be alarming, Planisware, a global provider of software solutions for project portfolio management, explains that while the “potential capabilities of artificially-intelligent project management assistants are boundless”, they are just that assistive. This means that they’re only as good as the input they receive, making them reliant on experienced project management professionals to provide accurate and consistent data processing.
In line with that, AI has the capacity to develop, within seconds, a myriad of handy tasks including:
- detailed schedules customisable to each project’s need and expectations,
- proposed task durations,
- milestones and
- more, saving project managers hundreds of hours of manual labour.
Improving risk management is a crucial aspect of project management and one area where AI can be very helpful. Identifying potential risks early on in the project cycle can save companies a lot of money and time, ensuring the project is completed successfully. While an experienced project manager can draw potential risks based on their experience, that’s not entirely accurate and, as said, comes with experience.
Alternatively, generative AI can generate a detailed risk log, simply by explaining to the software the context of the project. In seconds, AI draws out, categorises and ranks the risk log for easier analysis, while also providing detailed description of the risks, mitigation steps and effective contingency plans. Simply think of it as your own personal assistant that has the ability to pull and analyse data available online quickly and effectively, saving you so much time and effort from doing it manually.
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